Terms & Conditions
Terms and Conditions
- All prices are exclusive of VAT, 12% for meals and 21% for drinks, no VAT is charged in the case of internal settlements.
- We would like confirmation of the reservation and an estimate of the number of participants at least 20 working days before the event.
- We accept food allergies/intolerances and any diets up to 4 days before the activity. If we receive these in time, we can provide an adjusted meal.
- Changes in the number of participants can be communicated up to 6 working days before your activity. This number of participants will be charged in the final bill.
- Transport, equipment, staff and administration are included in the price.
- On Saturdays and Sundays, there is an additional charge depending on the time and number of participants.
- In the buildings of the University of Antwerp, there can only be worked with the Catering & Conference Rooms services for all drinks and food served to your guests. We bear full responsibility for food safety at all times. If this rule is not complied with, a fee will be charged.
- Catering & Conference Rooms subscribes to the mission of ‘Responsible Alcohol Serving’. We therefore reserve the right to stop serving alcoholic drinks to guests where it is clear that they have drunk too much. This is to protect the guest himself and other guests from alcohol abuse and driving under the influence of alcohol.
- These prices are valid until 31 December 2024, unless otherwise agreed on paper with the individual client.
- Our services are closed during the Christmas holidays and 6 weeks in the summer holidays.
Additional conditions: Catering at congresses and events
- For each additional half hour, a fixed charge of €4.20 per participant present will be made.
- Our prices are based on a minimum of 25 people. If there are fewer than 25 participants, a flat rate of €160 will be charged. (not applicable to deliveries)
- For a delivery with a total amount of less than €25, a surcharge of €15 will be charged.
- In case of cancellation less than two weeks before the start of the activity, a fee of €125 per day will be charged.
Additional conditions: Conference and meeting rooms of the Hof van Liere and the Klooster van de Grauwzusters
- Changes in set-up and/or programme can be communicated up to 1 week before the start of the activity. In case of cancellation less than 2 weeks before the start of the activity, a fee of €125 per day will be charged.
- On Saturdays, the conference rooms are opened for events with groups of 30 people or more. On Sundays, we open the conference rooms for events with groups of 50 people or more.
- On Saturdays, there is a 50% surcharge on the room coordinator's staff costs. On Sundays, there is a 100% surcharge on the room coordinator's staff costs.
Additional conditions: Universiteitsclub
- The Universiteitsclub is open every weekday from 12 to 2 pm.
- On weekdays, the restaurant can be opened in the evening on request from 12 people. During weekends, we are happy to open for groups of 25 people or more. If the number of guests present is lower than the minimum number of participants, a flat rate of €150 will be charged.
- For groups of ten participants or more, we provide a tailor-made offer with choices ranging from a quick lunch menu to an elaborate conference dinner.
Event Catering
+32 3 265 42 50
catering.evenementen@uantwerpen.be
Middelheimlaan 1
2020 Antwerp
Hof van Liere – Klooster van de Grauwzusters
Hof van Liere
Prinsstraat 13
2000 Antwerp
Klooster van de Grauwzusters
Lange Sint-Annastraat 7
2000 Antwerpen
Universiteitsclub
Office Catering and Conference rooms
Coordinator konventa
Congress rooms and Catering Events
Nele Crabbé
+32 3 265 42 50
nele.crabbe@uantwerpen.be
Koningstraat 10
2000 Antwerpen
Domain coordinator - head of service working field nutrition and student affairs komida - konventa - sport - Rubi - studentenleven
Catherine Ongenae
+32 3 265 37 62
catherine.ongenae@uantwerpen.be
Middelheimlaan 1
Gebouw D
2020 Antwerpen
Administrative and logistical support Catering & Congress Rooms
Evie Claessens
+32 3 265 37 60
evie.claessens@uantwerpen.be
Middelheimlaan 1
Gebouw D
2020 Antwerpen