Financial and administrative coordinator

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Department: Family Medicine and Population Health
Regime Part-time

Let’s shape the future - University of Antwerp

The University of Antwerp is a dynamic, forward-thinking university. We offer an innovative academic education to more than 20000 students, conduct pioneering scientific research and play an important service-providing role in society. With more than 6000 employees from 100 different countries, we are helping to build tomorrow's world every day. Together we push back boundaries and set a course for the future – a future that you can help to shape. 

The Global Health Institute (GHI) of the Faculty of Medicine and Health Sciences at the University of Antwerp (UAntwerpen) is looking for a financial and administrative coordinator (80% position) for epidemiological and biomedical research projects funded by the EU and led by JN Siewe Fodjo (an ERC project on the pathogenesis of onchocerciasis (river blindness) associated epilepsy and an EDCTP3 project on Mpox).

Position

The position includes the following tasks:

• You are responsible for professional service provision within the domain of finances within the department, and in particular for these (and other) research projects. You provide fundamental expert advice and consulting to other actors, are responsible for financial planning, budget management and financial reporting to donors.
• You immerse yourself in EU and other donor-specific regulations and guidelines.
• You support and assist foreign project partners with financial and administrative issues, for example in their budget planning, (interim) reporting and audits.
• You contribute to the general financial and administrative preparation of project proposals, implementation and follow-up of project activities.
• You support the preparation and follow-up of contracts with partner institutions and donors.
• You are a networker, develop and maintain constructive communication and good partnerships with international partners and donors.
• You also provide the necessary administrative support for project activities: e.g. tenders, legal aspects, organizing shipments, placing orders, booking travel, supporting incoming and outgoing mobility, etc.
• In your role, you take instructions and regulations into account with a view to achieving predefined objectives.

Profile

• You have a Master degree with a financial and/or project management related component, or equivalent competences gained through prior work experience.
• You have experience in managing and reporting funds, and with the general administrative and financial follow-up of projects.
• A good knowledge of and experience in managing EU subsidies is an asset.
• You have good oral and written knowledge of English, Dutch and French.
• You are very proficient in Microsoft 365.
• You act with attention to quality, integrity, creativity and cooperation.
• You work proactively, have an eye for detail and respect deadlines
• You are flexible in thinking and acting and can easily switch from one task to another
• You have strong skills in planning and organisation, and you can work independently.
• You are assertive, dynamic and results-oriented
• You have good communication skills, are accurate with figures, well-organized, driven by quality and teamwork
• You have a strong interest and experience in working on development and/or research projects in low- and middle-income countries
• You are willing (if appropriate) to travel abroad, i.e. Africa

What we offer

• We offer a temporary contract for a period of 1 year (0.8- 1 FTE), with the possibility of renewal.
• You will receive a gross monthly salary within pay band 7.1-9.1 of the pay scales of the Administrative and Technical Staff. Your entry-level grade (usually grade 7) depends on your relevant professional experience. If you work part time, your salary is calculated proportionally on the basis of your employment percentage.
• You will receive meal vouchers, ecocheques, Internet-connectivity allowance, a group insurance, an income protection insurance, and a bicycle allowance or a full reimbursement of public transport costs for commuting.
• We offer flexible working hours.
• You will have 40 days of annual leave and collective leave for 1 week when the university is closed, between Christmas and New Year.
• You will do most of your work at Campus Drie Eiken, based at the Global Health Institute, a dynamic, international and interdisciplinary research environment, with room for personal initiative.
• Find out more about working at the University of Antwerp here and discover all the other benefits.

Want to apply?

• You can apply for this job through the University of Antwerp’s online job application platform up to November 27, 2024 (24u CET). Click on the 'Apply' button and complete the online application form. Be sure to include the following attachments:
  • a letter of motivation
  • a recent CV
• The selection committee reviews all applications as soon as possible after the application deadline. As soon as a decision is made, we will notify you. If you are still eligible after the pre-selection, you will be informed about the possible next step(s) in the selection procedure.
• If you have any questions about the online application form, please check the Frequently Asked Questions or send an email to jobs@uantwerp.be. If you have any questions about the job itself, please contact Joseph Siewe Fodjo, josephnelson.siewefodjo@uantwerpen.be or Dr Colebunders Robert, robert.colebundersantwerpen.be

The University of Antwerp is a sustainable, family-friendly organisation which invests in its employees’ growth. We encourage diversity and attach great importance to an inclusive working environment and equal opportunities, regardless of gender identity, disability, race, ethnicity, religion or belief, sexual orientation or age. We encourage people from diverse backgrounds and with diverse characteristics to apply.