Apart from publishing, one of the most straightforward ways to share your data is by using a repository. There are four kinds of repositories on basis of data accessibility: open access, embargo, restricted or closed. In open access repositories, data is accessible to everyone without restrictions. These are the preferred ones under the Open Science umbrella. In those that apply embargo, data is accessible after an embargo period (due to, for example, data validation). In the restricted ones, data is accessible under certain restrictions (due to, for example, data valorization), Finally, in the closed ones, data is not accessible under any conditions, it is only available for yourself. If you cannot share your data, you should include a statement explaining the reasons (for example, sensitive data).
Some journals accept data as supplementary information if data is small. There are also data journals dedicated only to publishing data papers.
Finally, it is always possible to make your data available on request. It is recommended to use a shared email address (research group, department) as individuals may leave the institution for any possible reason.
The library website shares crucial information about adding a publication, data, or other research output; exporting your publication list and publication types and valid documents.
ORCID
ORCID provides researchers with a unique identifier (ORCID) and a mechanism for linking their research outputs and activities to their ORCID. ORCID is integrated into many systems used by publishers, funders, institutions, and other research-related services. It is also becoming more and more a requirement of many journal manuscript submission systems and grant application forms.
You should register because your ORCID belongs to you throughout your scholarly career, distinguishes you and ensures your research outputs and activities are correctly attributed to you, reliably and easily connects you with your contributions and affiliations, and reduces form-filling (enter data once, re-use it often), improves recognition and discoverability for you and your research outputs, is interoperable (works with many institutions, funders, and publishers), and is persistent (enduring). Learn more about ORCID at Welcome to ORCID.
Good practices
- Always spell out your first and last name in full. Also make sure to add initials, if any; initials are most useful to distinguish yourself from possible namesakes.
- Add your email address and links to your personal UAntwerpen webpage and/or to the website of your faculty, department, service/lab/research unit.
- Link your ORCID Id to your ResearcherID and Scopus Author ID.
- Add your affiliation to the University of Antwerp. Always use the correct name of our university. Add your faculty, department, service/lab/research unit. Make sure to list all your UAntwerpen affiliations if you have more than one! Do not use the abbreviation UA.
- Import your publications from the UAntwerpen Institutional repository into your ORCID profile. See under troubleshooting.
- Link your ORCID to your ResearcherID and Scopus Author ID. By doing so, all your publications that have been identified in ResearcherID and Scopus can be imported into your ORCID profile. Vice versa, the information is also passed from ORCID to ResearcherID and Scopus, and by extension to the Web of Science (note that there is a delay of approximately two months). New publications added to ORCID do not automatically flow to the UAntwerp Repository. So do continue to submit your new publications to the UAntwerpen Repository.
- Make your ORCID profile public! For each of the sections in your ORCID profile, you can decide if the visibility is public (everybody can see), limited (only trusted parties) or closed (Only me). For your research and the research of our university to become publicly searchable and discoverable, we advise making sections publicly available (at least name and employment).
- Create, connect and synchronize your ORCID. As a member of ORCID, we work together to collect iDs for our faculty and staff and connect them to the information about your research activities stored in our repository. Permitting the UAntwerpen to connect with your ORCID enables us to collect your iD in a machine-readable format and connect it to information about your research activities stored in our systems.