Fee and scholarships

Cancellation by the organisation

Should the winter school be cancelled by the organiser for organisational reasons or as a result of force majeure more than two weeks after the application deadline, the organiser will refund the tuition fee. Claims for further liabilities or damages are excluded. Should the organisers of the winter school be forced to shift to an online alternative as a result of governmental restrictions, participants will be allowed to attend at a reduced fee and 50% of the fee will be refunded to the participants. In this case, ECTS credits can no longer be earned by participation in the course. Please note that online participation will only be possible if a physical winter school is no longer allowed and is otherwise not available as alternative.

Cancellation by the participant

If the participant cancels more than 4 weeks before the start of the winter school, 50% of the tuition fee can be reimbursed. If the participant cancels within 4 weeks before the start of the winter school, € 100 of the tuition fee will be refunded, unless otherwise mentioned on the website of the specific winter school. This will also be so in case of changing travel regulations and/or in case of a positive test for Covid-19 before or during the winter school.

All refunds are made in euros. The organisation cannot refund any shortfalls due to exchange rate fluctuations or bank charges.

Two types of scholarships are available for students who are currently enrolled as regular students of the University of Antwerp. 

1. Refund of €150/student after attending a summer or winter school organised at Antwerp Summer and Winter University. Students should prefinance the full tuition fee and can claim a reimbursement of the allowance after submitting a certificate of attendance and proof of payment to the Antwerp Summer and Winter University Office. The following students qualify for this refund: University of Antwerp students regularly enrolled under a diploma contract in a Bachelor, Master, Advanced Master, Preparatory Programme, Bridging Programme or Academic Teaching Programme, in academic year 2023-2024. 
2. Scholarship for a short international experience for students who qualify for financial aid by the Department of Social, Cultural and Studentaffairs (SCS). 

Please refer to the Student Portal ("my education" > "international experience" > "funding") or contact the Antwerp Summer and Winter University Office for more information on these scholarships.