Personal assistant

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Departement: Faculteit Farmaceutische, Biomedische en Diergeneeskundige Wetenschappen
Regime Voltijds of deeltijds mogelijk

Let’s shape the future – University of Antwerp

Are you a proactive problem-solver who thrives in a fast-paced, international environment? Do you enjoy taking ownership, and ensuring everything runs smoothly behind the scenes? If so, this role is for you.

VIB-UAntwerp Center for Molecular Neurology, is looking for a highly organized and confident personal assistant.  You will be the right hand of both Prof. Rosa Rademakers, director, and Prof. Renzo Mancuso, deputy director. In this role, you will become the backbone of daily operations. Without you, we will feel lost.

This is not a typical assistant role. There’s no predefined roadmap—you’ll shape the position yourself, taking charge of processes, streamlining workflows, and making independent decisions. To succeed, you should:

• Be highly independent and take initiative in organizing and optimizing the workload.
• Have the skills and confidence to act as a gatekeeper, handling a high volume of inquiries and filtering what requires attention.
• Be decisive and able to make informed decisions on behalf of the director and deputy director regarding scheduling and commitments.
• Develop a deep understanding of their working style and priorities—anticipating needs and thinking one step ahead.

Your workplace

At the VIB-UAntwerp Center for Molecular Neurology, you will be part of a world-class research institute at the forefront of Neurogenetics and Neuroinflammation. Our dynamic, international community of scientists is dedicated to unraveling the genetic mechanisms behind neurodegenerative diseases and pioneering new diagnostics and treatments. Researchers here work with cutting-edge technologies, from human genetics and protein biochemistry to advanced cellular and animal models, all supported by state-of-the-art core facilities. By joining us, you will step into a stimulating, fast-paced and collaborative environment that attracts top scientists from around the world and drives impactful research.

Position

• Independently manage and coordinate the calendar, scheduling appointments and meetings while prioritizing key commitments.
• Oversee and organize the email inbox, filtering inquiries, ensuring timely follow-ups, and handling correspondence when appropriate.
• Draft, prepare, and send professional correspondence on behalf of the director and deputy director.
• Take ownership of delegated projects and tasks, ensuring efficient execution and follow-up.
• Organize and coordinate travel arrangements for the director and the deputy director
• Provide high-level administrative and secretarial support
• Assist in planning, coordinating, and executing events, both internal and external.

Work as part of the administrative team, offering support as needed, including serving as a back-up for the reception desk.

Profile

• You are a dynamic and highly organized professional with excellent communication skills.
• You have a Bachelor’s or Master’s degree in Biomedical Sciences or an administrative background with a strong interest in biomedical or neurological research.
• You thrive in a fast-paced environment, managing multiple tasks simultaneously with an administrative focus.
• You have at least a couple of years of experience in a similar position
• You are proactive, confident in making decisions, and comfortable handling responsibilities independently.
• You have a positive, energetic personality and a flexible mindset.
• You remain calm and efficient under pressure, meeting deadlines and handling stressful situations with ease.
• You are proficient in Microsoft Office and other relevant administrative tools.
• You are fluent in English and Dutch (both written and spoken) to effectively communicate in an international research environment.
• You are well-organized, structured, and highly discreet when handling sensitive information.
• You are a team player who is eager to learn and grow in the role.
• A scientific background is considered a big plus

What we offer

• A full-time (100%) or part-time (80%) position with an open-ended contract.
• A competitive salary and benefits package tailored to your experience.
• A central role in a dynamic and fast-growing research center, where you will work closely with top scientists.
• A stimulating, international environment that fosters collaboration.
• Opportunities for professional development, including training and workshops.
• Full reimbursement for public transport commuting.
• Bike allowance if you commute by bicycle.
• Eco-cheques as part of our benefits package.
• A generous annual leave policy, including additional collective leave during the university’s closure between Christmas and New Year.
• A supportive and engaging workplace at Campus Drie Eiken, with networking opportunities and social activities.

Want to apply?

If you are motivated to support important research that advances our understanding of neurodegenerative diseases, and if you take pride in using your organizational skills to empower a mission-driven team, then this is the opportunity you have been looking for.

You can apply for this job through the online job application platform.  Click on the 'Apply' button and complete the online application form. Be sure to include the following attachments:  

• a detailed CV
• a letter of motivation explaining why you are interested in our work and aspire the position of personal assistant

For more information please contact sofie.meulenbergs@uantwerpen.be

For more information about our research center https://cmn.sites.vib.be/en/labs