Import

1. Customs declarations, authorization-related clearance and simplifications (9.15 a.m. 12.15 p.m.) 

Nick Vandenabeele (Senior Manager at PwC Belgium)

A customs declaration is an official document that lists and gives details of goods that are being imported or exported. In legal terms, a customs declaration is the act whereby a person indicates the wish to place goods under a given customs procedure. In this session, the speaker will discuss the different types of customs declarations, the role of authorizations in streamlining clearance processes, and the various simplifications available to businesses under EU customs regulations. Special attention will be given to the recent developments on this front (implementation of IDMS, …) and how these measures contribute to reducing administrative burdens and enhancing supply chain efficiency. This session will provide insights into the practical application of customs procedures and how businesses can optimize their operations through available simplifications.

2. The Role of IT Solutions in Modern Customs Processes (13.45 p.m. - 16.45 p.m.) 

Raf Schroons (Customs4Trade)

Experts will discuss the growing importance of specialized software in customs activities. The speakers will explain how digital solutions streamline customs procedures, enhance compliance, and improve efficiency through automation. A key focus will be on the implementation of customs software and how it facilitates business operations by automating the declaration process, reducing errors, and ensuring smoother interactions with customs authorities. This session will provide valuable insights into the digital transformation of customs management and its impact on global trade.

1. Free circulation and exemption of import duties (9.15 a.m. - 12.15 p.m.) 

Philippe Heeren (Lawyer at Reed Smith) 
Ward Lietaert (Lawyer at Customs Legal)

Collection of import duties and other charges where goods are liable, belong to the fiscal obligations of customs authorities. A common customs tariff duty is applicable to goods imported into the European Union. If applicable, duty relief can be applied. Depending on the commercial policy measures, the application of relief and any other formalities are laid down in respect of the legal procedures that are linked with the importation of such goods (such as pre-authorization, certificates, etc.).

2. Entry procedures and arrival notification in EU perspective (1.45 p.m. - 4.45 p.m.) 

Abram Op de Beeck (Manager Customs and Foreign Trade at BASF)

The process of bringing goods into the European Union is complex and consists of several steps and formalities. Advance cargo information about consignments entering the EU, anticipates on risk analysis. Lodging this information at the first customs office of entry into the EU demands formalities and compliancy procedures by the carrier of the goods, by the importer-consignee and/or by a (customs) representative. This session will look into detail on the step by step procedure, the responsibilities and the evolutions related to the entry into the customs territory.

1. Trade defence rules and instruments  (9.15 a.m. - 12.15 p.m.) 

Dylan Geraets (Lawyer at Mayer Brown)

Trade defence instruments – applied in compliance with European Union law and the rules of the World Trade Organization – play an important role in achieving open and fair international trade and in defending European production against trade distortions such as subsidization or dumping by trade partners. This session will take a deep-dive into trade defence instruments, will discuss when they may be implemented and how they are compatible with WTO-law in general.

2. Financing import-related customs activities(1.45 p.m. - 4.45 p.m.) 

Daan De Vlieger (Partner at Deloitte Belgium)

The financing of import-related customs activities deserves the necessary attention. In an international trade context it is crucial to hegde against financial risks. This module takes a closer look at the financing mechanisms of transactional consignments, on the one hand, as well as the guarantee-systems associated with structural trade activities.

1. Customs requirements and the rules on food and hygiene standards  (9.15 a.m. - 12.15 p.m.) 

Aude Mahy (Lawyer at Daldewolf) and Louis Van Den Bleeken (FAVV)

This session explores key principles on the importation of food products, including hygiene requirements, safety standards, and the organization of official controls that ensure compliance with EU legislation. Through real-life case studies, the session will provide practical insights into how these rules are applied in practice, highlighting common challenges and best practices for businesses involved in food imports. This discussion aims to offer a deeper understanding of the intersection between customs procedures and food safety regulations in international trade.